Tallahassee, FL – Fleet Administrative Assistant


C.W. Roberts Contracting, Inc. has been in the construction business since January, 1976.  The corporate office is located in Tallahassee with operation centers located in Hosford, Freeport, Panama City, Pensacola, Plant City, Palm City, Okeechobee and Wildwood.

Our company is seeking an experienced Fleet Administrative Assistant, who would report directly to the Equipment Manager.  Office will be located at the Tallahassee corporate office. Job responsibilities would encompass all operation centers with minimal travel as needed.

Essential Job Responsibilities

  • Develop and maintain files on all equipment for historical data
  • Data entry for third party preventative maintenance program
  • Submit requests and maintain insurance for all equipment
  • Maintain tag registration log for all equipment
  • Record keeping for annual filing for DOT, IRS vehicle taxes and special registrations. Assist others with DOT driver files, including driver credentials
  • Process and code equipment related invoices in company AP software
  • Perform and assist with other duties as assigned by Equipment Manager

Education and Job Requirements

  • High school diploma or equivalent required
  • Strong computer skills including Microsoft Office, third party work order and records keeping database, mobile applications, and other internet-based software
  • Some knowledge of heavy equipment, commercial motor and fleet vehicles required – no less than 6 months, 1 year or more preferred
  • Familiarity with vehicle titling and licensing and dealing with State Tax department
  • Some experience with a construction background preferred
  • Knowledge of Docusphere, FuelMaster, HCSS is a plus
  • Accurate record keeping ability
  • Ability to organize and manage time and duties efficiently – process-oriented thinking
  • Effective communication
  • Maintain confidentiality of information

To apply:  Please send resume to hr@cwrcontracting.com .

We offer competitive salaries and fringe benefits.


EOE/AA, DFWP, We Honor Those Who Have Served.


Position open until filled.